Security and SoD for Dynamics GP

Manage Access to Dynamics GP Data

Dynamics GP provides companies with a comprehensive platform to succeed in business. As a Dynamics GP user, you know how to leverage it to run your business, but who has access to your system? What activities are admins performing with their super access?

Fastpath Assure^® integrates with your Microsoft Dynamics GP environment to manage access, find risks, and track user activity from one dashboard.

FEATURES

• Who can create vendors and also create purchase orders for vendors?
• Who is making changes to your GP environment?
• What 3rd party applications allow access to your GP database?

If you are looking for a tool to maintain security and simplify audit preparation, Fastpath Assure is your answer.

Who Has Access to Your Sensitive Data in GP?

The Fastpath Assure Access Review module pulls user access data from Dynamics GP for easy reporting and security.

To keep your Dynamics GP environment secure, it is necessary to regularly analyze user access. These security access reviews should specifically report user access to sensitive areas of your system, areas allowing a user the potential to commit fraud, misstatements, or errors. Performing these access reviews in Dynamics GP can be very time-consuming when done manually, making them difficult to perform regularly.

With the Access Review module, these processes can be done regularly, quickly, and automatically. The module pulls the access data from Dynamics GP and can report based on user, role, or access point. The module includes out-of-the-box report templates for reviewing critical areas of access in Dynamics GP. Reports can be scheduled and automatically shared for assessment and sign-off by executives.

FEATURES

• Segregation of duties ruleset designed for Microsoft Dynamics GP
• Delivered with an extensive list of potential conflicts specific to GP
• Security reporting by user, company, screen/form, operation, or role
• Easily download reports to Excel or PDF for analysis and distribution
• Repeatable automation provides continuous compliance
• Best-in-class performance and reporting for Microsoft Dynamics

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Change Tracking Made Efficient, With Minimal System Impact

The Fastpath Assure Audit Trail module tracks changes in Dynamics GP, reporting when and by whom changes are made.

Tracking changes in Dynamics GP is an essential part of maintaining security. With numerous changes happening through daily business processes, it is important to catch errors quickly. Change tracking is one of the easiest ways to catch fraudulent transactions. The native Dynamics GP activity tracking tool allows you to do the basics but is limited and unable to report things such as before and after values. Furthermore, any change tracker tends to slow system performance via fighting for server access and taking up storage space.

The Audit Trail module expands the capability of activity tracking in Dynamics GP. Allowing you to see any changes made in GP, as well as those made outside of GP via add-on applications and changes made directly to Microsoft SQL. Assisting in error and fraud correction, Audit Trail provides the before and after values of changes found. The out-of-the-box tracking templates have been created by certified auditors to track critical data, while minimizing system impact.

FEATURES

• Track changes made from within Microsoft Dynamics GP as well as external sources
• Capture before/after values, including items that have been deleted
• Monitor Microsoft SQL server schema changes
• Extensive list of audit trail templates included with the tool
• Quick implementation that offers rapid return on investment
• Best-in-class performance and reporting for Microsoft Dynamics

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Passwords Are a Necessary Hassle, But You Can Simplify It

Fastpath Config AD merges security between Dynamics GP and Active Directory for efficient IT management.

A strong password policy is the most basic level of system security, and arguably the most important. The issue some businesses have is the number of passwords needed for employees to do their job. More passwords mean lowering user productivity by increasing the steps in performing tasks. Further, it can create more work for IT support when it comes to lost passwords. To solve this issue, Microsoft recommends utilizing a single sign on (SSO) system for all its products.

Fastpath Config AD supplies the option for SSO between windows active directory and Dynamics GP. This allows you to seamlessly enforce windows password policies for GP users as well. Along with SSO, Config AD supplies a better way to perform secure user provisioning by taking the process out of Dynamics GP and minimizing the need for admin access.

Watch a demo of Config AD in action!

FEATURES

• Leading single sign on product for Microsoft Dynamics GP
• Allows users to synchronize Windows IDs and passwords with Microsoft Dynamics GP
• Windows password policy enforced for Microsoft Dynamics GP logins
• Logoff users after periods of inactivity
• Manage Microsoft Dynamics GP security via Active Directory groups
• Eliminates use of ‘sa’ and Administrator for better security management
• Active Directory user disables/deletes are automatically synchronized with Microsoft Dynamics
• Compatible with Citrix, Terminal Services, Remote Desktop Services and Virtual Machines

Config AD

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Security Conflicts Exist in Your GP Environment, Do You Know How to Find Them?

The Segregation of Duties (SoD) module in Fastpath Assure assesses user access in Dynamics GP for existing risks, allowing for conflict mitigation.

To maintain the security of Dynamics GP, it is necessary to separate permissions between users so no one has too much access. For example, you wouldn't want a user to be able to create vendors as well as pay those vendors, as they could make themselves a vendor and pay themselves as necessary. The ruleset maintaining this SoD can be an integral part of Dynamics GP security, but creating it can be difficult, and applying SoD to your user access for review can be even harder. Every business must be able to recognize the potential risks existing in Dynamics GP user access and roles to mitigate any conflicts.

The SoD module has a customizable ruleset, built specifically for Dynamics GP, is included with over 100 built-in conflicts. The SOD module pulls user access data from Dynamics GP and reports any existing conflicts. Within the reports companies can easily record mitigations to secure any unchangeable conflicts, allowing for later review and accountability.

FEATURES

• Segregation of duties ruleset designed for Microsoft Dynamics GP
• Delivered with extensive list of potential conflicts for given Dynamics GP
• Security reporting by user, company, screen/form, operation, or role
• Easily download reports to Excel or PDF for analysis and distribution
• Repeatable automation provides continuous compliance
• Best-in-class performance and reporting for Microsoft Dynamics

Conflict Maintenance

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Comprehensive Security Management for Dynamics GP from Active Directory

Fastpath Config AD integrates GP and Active Directory for efficient IT security management. GP security is a silo disconnected from the rest of the organization's security. It doesn’t have to be this way. Fastpath Config AD gives a company's administrator the option to connect GP users to Active Directory (AD) users and GP roles to AD groups. This makes it easy to assign GP security in a way that is familiar to the IT department. Running security through Active Directory reduces your access risk further by removing the need for an 'SA' role in your GP instance.

CONFIG AD FEATURES

• Manage Microsoft Dynamics GP security via Active Directory groups
• Eliminates use of ‘sa’ and Administrator for better security management
• Active Directory user disables/deletes are automatically synchronized with Microsoft Dynamics
• Leading single sign on product for Microsoft Dynamics GP
• Allows users to synchronize Windows IDs and passwords with Microsoft Dynamics GP
• Windows password policy enforced for Microsoft Dynamics GP logins
• Logoff users after periods of inactivity
• Compatible with Citrix, Terminal Services, Remote Desktop Services, and Virtual Machines

Security Via AD

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Grant Temporary and Emergency Access

The Identity Manager module allows easy modifications to access requests and approvals, including the automation of start and end dates.

You may find the unexpected happen, and when urgent short-term projects suddenly pop up, you’ll often need to grant emergency or temporary access to certain users that normally wouldn’t be allowed. When needed, you should be able to grant this access quickly without sacrificing security, but in most cases, the manual approval process for access requests in GP doesn't allow for both speed while managing risk aversion.

With Fastpath Assure Identity Manager you can easily make access change requests and automate the approval process for quicker deployment. Use this for planned temporary access as well, such as vacations. You can set both start and end time, based on the specific needs, and Identity Manager will report any SoD conflicts existing in the new access so risk can be minimized. 

IDENTITY MANAGEMENT FEATURES

• Automate and schedule the Start and Stop times for emergency and/or temporary access
• Multi-level management approval structures
• Visibility into SoD risks during requests and approvals with Assure integration
• Require approvals based on requesting user, requested role, requested application, or SoD risk level
• Comprehensive reporting on requests and approvals

RESOURCES

PRODUCT SHEETS

• Solutions for GP
• Fastpath Assure Detailed Product Sheet for GP

VIDEOS

• Demonstration of Config AD for Single Sign On (SSO)
• GP Security A to Z (Webcast)
• Best Practices for Setting Up Audit Trails in GP (Webcast)

BLOGS & OTHER RESOURCES

• Segregation of Duties Mitigation Options for Dynamics GP
• How the #@!!* to Create Users in GP w/o "sa"
• Dynamics GP Security - Don't Be Caught Naked & Afraid
• Minimizing the Use of 'SA' in GP (White Paper)
• Dynamics GP Security Matrix 
• SBA Case Study

VERSION COMPATABILITY

Microsoft Dynamics GP: 6, 7, 8, 9, 10, 2010, 2013, 2013 R2, 2015, 2015 R2, 2016, 2016 R2, 2018, 2018 R2

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