Tip Jar – Report Signing
GRC Studio gives users the ability to electronically sign a report to indicate the information has been reviewed.
For example, when I was a Controller, our auditors wanted someone to review additions and changes to vendor records. In our case a Senior Accountant would review a list of new and changed vendors based on audit trail information. Accounts Payable would provide documentation on why the changes was made. This could a new, approved invoice for a new vendor or a vendor address change notification that was included with an invoice in the case of changes. The Senior Accountant would compare the backup to the changes on a weekly basis and sign off on the report as evidence that vendor creation and changes were reviewed. GRC Studio’s electronic signature feature is perfect for a scenario like this.
To sign a report in GRC Studio:
- Run a report with appropriate criteria, filtering, etc. to get what needs to be signed up on the screen. We’ll tackle saving all of that in future Tip Jars.
- On the Toolbar at the top, pick Sign Report.
- Enter any notes related to the review and approval of this report and click Sign
That’s all there is to it. Next time we’ll take a look at how to review signed reports.